How we buy

When we buy things we are required to work within the regulatory framework provided by EU and UK Law, Central Government initiatives and our own finance and contract procedure rules.

The buying process

The council's Icon for pdf Contracts Procedure Rules [1.16MB] and, where required, the Public Contracts Regulations 2006 (as amended) require sealed bid tenders to be obtained where the value of the contract is in excess of £50,000. Below this value Officers are required to obtain quotations before ordering goods and/or services.

Up to £10,000

Where the value of the contract is no more than £10,000 Deputy Chief Officers have discretion regarding the obtaining of quotations (including the number of quotes obtained and how they are obtained). The contract value is the value over the life of the contract (net of VAT), including any options for extensions to the contract.

Officers will obtain at least one quotation from a local company wherever possible.

£10,001 to £50,000

Where the value of the contract is likely to be greater than £10,000 but below £50,000 a minimum of three written quotations shall be obtained in consultation with the Procurement Manager. Again, consideration shall be made to the terms and conditions of such contracts.

Officers will obtain at least one quotation from a local company wherever possible.

Over £50,000 and up to EU thresholds

Where the value of the contract is likely to be greater than £50,000 offers will be invited by tender. This process shall be coordinated by the Procurement Manager and shall comply with the rules set out in Section 8 of the Council's Contracts Procedure Rules.

If you need any further information, please contact the Procurement Manager.
 

Procurement cards

The Council is working to improve the way we purchase goods and services and has implemented Government Procurement Cards. This initiative streamlines processes, speeding up payments to suppliers as well as reducing administration.

There are still be instances where a purchase order may be appropriate and in these cases an order will be sent to a supplier. These orders will be subject to our Standard terms and conditions of purchase.